Detail-oriented Administrative Assistant fluent in English and Spanish, with experience in data management, event coordination, and administrative support. Self-directed professional recognized for organizational skills, strong communication, multitasking, team collaboration, and maintaining confidentiality.
Address
Chula Vista, CA 91911
Phone
(619) 587-4278
Work Experience
SDSU Institute for Transformative Education Pathways
San Diego, CA
Sep 2025-Present
SDSU Institute for Transformative Education Talent Search
San Diego, CA
Dec 2024-Aug 2025
May 2021- Nov 2024
Dec 2019- Apr 2021
May 2017-Nov 2019
SDSU Institute for Transformative Education Upward Bound
San Diego, CA
June 2015-May 2017
Assistant Support Coordinator
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Coordinated office management tasks, including procurement submissions, inventory assessments, and budget development to forecast required materials
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Audit and update the student worker database, completing missing records to ensure accurate tracking of employee hours across semesters
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Supported HR onboarding for student workers by processing employment authorization forms, preparing interview materials, and monitoring the submission of hiring documents
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Revamped website, newsletters, and social media to support transition to career-focused programming for high school audiences
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Managed secure disposal of confidential documents from discontinued programs, ensuring compliance with data protection standards
Promoted 3 times based on performance, leadership, and expanded responsibilities
Assistant Director
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Supervised and trained program assistants in spreadsheets, data tracking, administrative tasks, and marketing deliverables (newsletters, social media campaigns, event support), ensuring quality and consistency
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Supported planning of 2 annual career-focused events for 200+ students, assisting with presenter recruitment, logistics coordination, and creation of event materials
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Coordinated logistics and promotion for college field trips and a summer robotics camp, managing transportation, registrations, procurement forms, outreach materials, and on-site event support
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Developed and maintained program documents and onboarding guides to improve staff training and onboarding efficiency
Information Coordinator
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Developed and implemented social media strategies to engage youth and adult audiences, promote program services, and share resources
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Created a Google Sheets dashboard to analyze and track data from 400+ program participants, accelerating report creation
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Co-founded and contributed to Media Team initiatives, leading websites, documents, and social media redesign; analyzed performance metrics and developed media guides and campaign strategies to enhance outreach and user experience
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Screened and interviewed job candidates for various positions, offering insights into the role of ensuring alignment with team dynamics
Administrative Support Coordinator
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Created and translated program materials (newsletters, infographics, worksheets, handbooks) to support diverse audiences
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Maintained student database by building spreadsheets and formulas to track services
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Facilitated portions of weekly staff meetings, sharing updates and leading collaborative planning for events and initiatives, including idea development and task delegation
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Developed an interactive website to centralize program resources, referrals, and external links for the understanding of first-generation college students and their families
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Coordinated office relocations, liaising with movers and planning workspace layouts
Administrative Assistant
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Compiled and analyzed student data across 8 school sites for annual reports supporting two federal grants, ensuring compliance and data accuracy
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Created and maintained a centralized database by consolidating multi-year records, eliminating duplicates, and preserving complete student service histories
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Organized documents in a Google Team Drive, improving access to key resources
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Supported implementation of Destination: College, an outreach initiative for first-generation college students, by managing student communications, developing staff training and promotional materials, processing student data, and co-presenting at a regional conference
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Coordinated daily operations by preparing fiscal documents, processing purchase orders, and maintaining filing systems and inventory
Student Assistant
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Performed clerical tasks, including data entry, filing, updating program calendars, answering phones, and scanning and copying documents
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Maintained student records and requested missing information from staff
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Proofread and translated documents into Spanish
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Created visual materials, including newsletters, programs, flyers, and social media ads
Skills and Expertise
Document Preparation
Google Workspace (Docs, Sheets, Slides, Sites, Forms), Microsoft Office (Excel, Word, PowerPoint, Publisher), Adobe Acrobat, Canva Docs
Email Marketing and Communications
Mailchimp, Salesforce
Graphic Design
Canva Pro (Highly Proficient), Adobe Express
Photo and Video Editing
Adobe Lightroom, Premiere Rush
Website Management
Wix, Modern Campus CMS
Social Media Management
Instagram, Linktree, LinkedIn, Facebook
Leadership and Volunteering
SDSU Latina Network Luncheon
San Diego, CA
2025
Barrio Logan College Institute
San Diego, CA
2023
Balboa Park Earth Day
San Diego, CA
2022
WESTOP SoCal
San Diego, CA
2022
Communication and Promotion Subcommittee Member
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Designed a slideshow, video content, and graphics to support promotional efforts
Scholarship Panelist
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Evaluated applicants and provided recommendations based on merit and financial need
Children’s Activities Area Co-Manager
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Collaborated with the co-manager to plan and organize children’s activities, manage supplies, and assign volunteers to activity stations
Student Leadership Conference Marketing Chair
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Designed promotional materials, slideshow presentations, and moderated a virtual workshop session
Education
2024
Certificate
California State University
2017
Bachelor's Degree
San Diego State University
2014
Associate's Degree
San Diego City College
Certificate Program in Student Success Analytics by the California State University (CSU).
Obtained a Bachelor of Science degree in Business Administration-Management. Participated in Faculty-Student Mentoring Program, and Toastmasters, and was an active member and chapter officer of the SDSU SHRM chapter.
Obtained an Associate in Science degree in Business Administration. Participated in the First Year Experience program and Phi Theta Kappa San Diego City College chapter. Dean's list.
Awards
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Staff of the Quarter- Dec-Feb 2023
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Staff of the Quarter- Sep-Nov 2017
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Staff of the Quarter- Sep-Nov 2016
Languages
English and Spanish